Appraisal Platform and Supporting Information
Two weeks prior to your appraisal date, you will need to send your appraiser your necessary supporting information to allow them to read and learn all about your work and discover what you have experienced since your last appraisal. It is your responsibility to collect and submit this information in time. Here is a list of the most popular appraisal platforms:
Please do make sure that any information you submit is anonymised to remove any patient or colleague-identifiable data, and that you email it to your appraiser from a secure email address.
The electronic platform you choose is up to you but your appraiser may be able to offer advice if you can’t decide. Whichever you use, there will be prompts to guide you through the completion of your pre-appraisal information.
You will need to give your appraiser an outline of information about the following four areas of your work:
- The context in which you work across the entire scope of your practice
- How you keep up-to-date by participating in continuing professional development activities
- How you review your practice and evaluate the quality of what you do
- How you obtain feedback on what you do so that you can see how the quality of what you do is perceived by other people
The supporting information you submit should allow you and your appraiser to discuss your continuing professional development (CPD), any quality improvement activities (QIA) you have been involved in, any Significant Events (SE), and patient and colleague feedback (including complaints and compliments you have received). In addition, your appraiser will want to know about the progress you have made in reaching the Personal Development Plan (PDP) goals agreed at your last appraisal, and that you accept the professional obligations placed on you in Good Medical Practice about your own health and probity.
If you have any questions about what to include (or to leave out) of your portfolio of supporting information, your appraiser can help. Most people find it helpful to collect information throughout the year, rather than trying to do it all at once and it is important to keep the effort involved in preparing your portfolio proportional – preparation for appraisal should not be so time-consuming that it takes you away from patient care. Your appraiser is far more interested in how you have reflected on the year gone by than in reading certificates of attendance at courses and so on.
The Royal College of General Practitioners (RCGP) has been working to streamline and simplify the guidance provided to GPs about what they need to provide in their appraisal portfolios. You may find the information contained in the RCGP Guide to Supporting Information for Appraisal and Revalidation (March 2016) and the RCGP Mythbusters (October 2016) helpful: